If the product does not operate normally, see Troubleshooting. No operator-serviceable parts inside. Refer servicing to qualified service personnel. Complete the following information. Loading Blank Paper Pull the Front Tray all the way forward until it snaps into the upright position.

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Page 2 product maintenance. Page 4 introducing your hp deskjet printer Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features Page 5 finding information quick help offers instructions for using your HP deskjet printer.

More help is available in other documents included Page 6 notices and acknowledgments hewlett-packard company notices The information contained in this document is subject to change without notice. Hewlett-Packard HP Page 7 terms and conventions The following terms and word conventions are used in quick help.

Page 8 icons A Note icon indicates that additional information is provided. For example: For best results use HP products. A Mouse Page 9 learning about printer features buttons and lights The HP Deskjet printer buttons let you turn the printer on and off, Page 10 print cartridge status symbol and light The light above the Print Cartridge Status symbol flashes when a print cartridge is Page 11 two-sided printing The printer has a Manual Two-Sided Printing feature so that you can print both sides of a page Page 12 using paper trays In tray The In tray holds paper or other media to be printed.

Out tray Page 13 You can print different sizes of media by sliding the paper guides in and out. Page 14 Out tray down — Leave the tray in the down position for most types of printing and single envelope printing The Fold-Up tray must Page 16 using the taskagent The TaskAgent allows you to determine the status of the print cartridges and to change settings such Page 17 2.

Page 18 displaying print cartridge warning messages The color and appearance of the TaskAgent change when there are warning messages. Warning messages Page 20 printing with your hp deskjet printer opening the printer properties dialog box The printer is controlled by software installed on Page 21 changing printer properties settings The printer properties box contains Setup, Features, and Advanced tab options.

Raise the Out tray and pull Open the file you want to print. Follow one of these paths to select your Page 24 printing guidelines Most plain photocopy paper can be used in your printer, particularly paper that is marked for use in Page 25 printing on legal paper 1. Page 26 envelopes Print a single envelope using the envelope slot, or print multiple envelopes using the In tray.

Page 27 2. Page 28 printing multiple envelopes preparing to print 1. Pull out the In tray. Slide out both paper guides and remove Page 29 2. Page 31 transparencies preparing to print 1. Slide out both paper guides and remove all paper Page 32 printing transparencies 1. Follow one of these paths to select your print Page 33 labels preparing to print 1.

Page 34 3. Page 35 business cards, index cards, and other small media preparing to print 1. Raise the Page 36 printing business cards, index cards, and other small media 1. Follow one Page 38 photographs preparing to print 1.

Page 39 2. You can use digital or Page 41 greeting cards preparing to print 1. Raise the Out tray to the up position Page 42 2. Page 44 posters preparing to print 1.

Page 45 4. Page 46 banners preparing to print 1. Page 47 2. Page 48 printing guidelines The Release Notes describe problems that may occur when you print banners using some software programs.

Click Start Page 49 iron-on transfers preparing to print 1. Slide out both paper guides and remove all Page 50 4. Page 51 manual two-sided printing preparing to print 1. Remove all paper from the Out tray. Pull out the In tray Page 52 4. Page 53 9. Click Continue when the paper is properly reloaded. Once the odd-numbered pages are printed, a Page 55 custom paper sizes preparing to print 1. Raise the Out tray to the up position. Put the paper or Page 56 2. Page 58 print cartridge status light understanding the print cartridge status light The Print Cartridge Status light flashes when one or both The yellow arrow Page 60 troubleshooting problems with the tri-color or black print cartridge If the yellow arrow points to a print cartridge problem icon, Page 61 replacing print cartridges Before buying replacement print cartridges, verify the correct part numbers.

When a print cartridge is empty, leave Page 62 1. Out tray in down position 2. Page 63 6. Remove the replacement print cartridge from its packaging and carefully remove the protective vinyl tape. Do not touch Page 64 aligning print cartridges After a print cartridge is replaced, align the print cartridges to ensure the best possible print quality Page 65 automatically cleaning print cartridges If your printed pages are missing lines or dots, or if they contain ink streaks, the Page 66 manually cleaning print cartridges If the printer is used in a dusty environment, a small amount of debris may accumulate Page 67 cleaning the print cartridges and print cartridge cradle 1.

Dip the end of a clean cotton swab into the distilled Page 68 5. Wipe the underside of the print cartridge cradle walls using clean, moistened cotton swabs. Repeat this process until no Page 69 cleaning the printer the printer case The printer ejects ink onto paper in a fine mist, and small amounts of Page 70 refilling print cartridges Do not refill HP print cartridges.

Refilling print cartridges causes the electronic and mechanical components of the Page 72 print cartridge part numbers When replacing print cartridges in your HP Deskjet printer, buy print cartridges with the following part Page 73 the hp deskjet toolbox The HP Deskjet Toolbox contains a number of useful tools that let you print a test Page 77 if the print cartridge status light is flashing the top cover is open Close the top cover.

Page 78 if the power light is flashing the printer is preparing to print The light stops flashing when the printer has Page 82 2. Remove the paper jam, then replace the Rear Access Door.


HP (Hewlett-Packard) 940c User Manual

Warranty types Warranty removed from product: This product was designated to be returned to HP. Thus, the warranty has been removed from this product. Product sold by third party: This product was sold by a third party. Any warranty support needed would be completed by the third party that sold the product. Product has been exchanged: This product has been exchanged for a new or refurbished product. Please use the product number and serial numbers of the new product to validate warranty status. Product sold without warranty: This product was sold by a reseller.


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